Best CMMS Software with IoT Sensor Integration (2026)
Best CMMS with IoT Integration
Looking for CMMS software that truly integrates with IoT sensors? This guide covers what to look for, compares the top options, and explains why native IoT support matters for predictive maintenance.
Why IoT Integration Matters
Traditional CMMS (Time-Based)
• Replace filters every 3 months
• Inspect equipment every week
• Service HVAC units twice a year
The problem: Wastes money replacing good parts OR causes failures by missing problems between checks.
IoT-Enabled CMMS (Condition-Based)
• Replace filters when pressure indicates clogging
• Create work orders when vibration exceeds thresholds
• Alert when temperatures leave acceptable ranges
The benefit: Maintain equipment based on actual condition, not arbitrary schedules.
Key Features to Look For
IoT CMMS Requirements
Essential capabilities for effective sensor-based maintenance
Feature Checklist
| Feature | Essential | Nice to Have |
|---|---|---|
| LoRaWAN support | ✅ | |
| AWS IoT integration | ✅ | |
| Webhook/HTTP APIs | ✅ | |
| MQTT protocol | ✅ | |
| Modbus/BACnet | ✅ |
IoT CMMS Comparison
How We Compared
We evaluated each platform's native IoT capabilities — features built into the core product, not requiring third-party middleware or custom development.
| Feature | Infodeck | UpKeep | Fiix | Limble | MaintainX |
|---|---|---|---|---|---|
| Native IoT support | ✅ | ❌ | Limited | ❌ | ❌ |
| LoRaWAN integration | ✅ | ❌ | ❌ | ❌ | ❌ |
| AWS IoT | ✅ | ❌ | ❌ | ❌ | ❌ |
| Condition-based triggers | ✅ | ❌ | ❌ | ❌ | ❌ |
| Auto work orders from sensors | ✅ | ❌ | ❌ | ❌ | ❌ |
| Real-time sensor dashboards | ✅ | ❌ | Limited | ❌ | ❌ |
| Threshold alerts | ✅ | ❌ | Via API | ❌ | ❌ |
| Managed LNS option | ✅ | ❌ | ❌ | ❌ | ❌ |
Why Infodeck Leads in IoT CMMS
Native LoRaWAN Support
Direct integration with major LoRaWAN platforms
No third-party middleware required. Sensors connect, data flows, work orders trigger.
Smart Workflows with Sensor Conditions
Create rules like:
IF cold_room_temperature > 4°C
AND cold_room_temperature < 8°C
THEN
Create WARNING work order
Notify maintenance team
Log event for compliance
IF cold_room_temperature >= 8°C
THEN
Create URGENT work order
Page on-call technician
Send SMS alert to manager
Real-Time Equipment Dashboards
Visualize sensor data alongside maintenance metrics:
- Live readings from all connected sensors
- Historical trends for pattern analysis
- Asset health status at a glance
- Drill down from dashboard to work order
Unified Asset + Sensor View
Assets show:
- Maintenance history
- Current sensor readings
- Active work orders
- Linked IoT devices
Everything in one place, not scattered across systems.
Use Cases for IoT CMMS
Cold Storage & Food Safety
Monitor freezer/cooler temperatures 24/7. Alert when temperatures approach limits. Auto-create work orders for compressor issues. Document temperature history for audits.
Manufacturing & Production
Monitor vibration, temperature, and current on critical machines. Detect bearing wear before failure. Schedule maintenance during planned downtime.
Smart Buildings
Monitor zone temperatures and airflow. Detect HVAC performance degradation. Optimize maintenance timing based on actual usage. Reduce energy costs.
Data Centers
Monitor rack temperatures and humidity. Track UPS battery health. Alert on cooling system issues. Ensure compliance with uptime SLAs.
Getting Started with IoT CMMS
5-Step Implementation
How to deploy IoT-based maintenance
Step 1: Identify Critical Assets
Start with equipment where:
- Failure has significant impact
- Condition monitoring is feasible
- Sensors are cost-effective
Step 2: Choose Appropriate Sensors
| Sensor | Monitors | Use Cases |
|---|---|---|
| Temperature | Heat, cold | HVAC, refrigeration, motors |
| Humidity | Moisture | Storage, server rooms |
| Vibration | Mechanical wear | Motors, pumps, compressors |
| Current | Electrical load | Motors, equipment efficiency |
| Pressure | Flow, leaks | HVAC filters, pipes |
Step 3: Connect to CMMS
With Infodeck:
- Add IoT device in settings
- Enter device UUID
- Select integration service
- Map sensor properties
- Link to asset
Step 4: Configure Alerts and Workflows
Set thresholds:
- Warning level — Investigate soon
- Critical level — Act immediately
Create smart workflows:
- What triggers
- What actions to take
- Who to notify
Step 5: Monitor and Refine
Review:
- False positive rate
- Missed alerts
- Threshold appropriateness
- Workflow effectiveness
Frequently Asked Questions
How much do IoT sensors cost?
LoRaWAN sensors typically cost $50-$200 per sensor depending on type and quality. Gateway devices cost $200-$500. Total cost depends on facility size and coverage needs. Many organizations start with 5-10 sensors on critical equipment and expand based on results.
Do I need to replace my existing CMMS?
If your current CMMS doesn't support IoT natively, you have two options: use middleware to connect sensors (adds complexity and cost) or switch to an IoT-native CMMS like Infodeck. The right choice depends on your current investment and IoT ambitions.
What about data security?
Infodeck uses encrypted connections for all sensor data. LoRaWAN itself provides network-level encryption. Data is stored securely and access is controlled by your organization's permission settings.
How reliable is sensor-based maintenance?
When properly configured, sensor-based maintenance catches issues that time-based schedules miss. The key is setting appropriate thresholds and validating alerts against actual equipment conditions. Most organizations see ROI within 6-12 months through reduced emergency repairs and optimized part replacement.
Conclusion
The Bottom Line
IoT CMMS enables predictive maintenance — the ability to maintain equipment based on actual condition rather than arbitrary schedules.
For organizations serious about IoT-enabled facility management, Infodeck offers the most comprehensive native integration with LoRaWAN sensor platforms, AWS IoT, condition-based smart workflows, real-time dashboards, and unified asset and sensor management.
Ready to Start?
Questions about IoT CMMS? Contact our team for guidance on sensor selection and implementation.