Infodeck vs MaintainX: CMMS Comparison (2026)
Infodeck vs MaintainX
A detailed comparison of IoT capabilities, procedures, communication features, and pricing to help you choose the right CMMS.
Quick Summary
Infodeck
Best for: IoT-enabled facilities, predictive maintenance, manufacturing, smart buildings, sensor-driven automation
MaintainX
Best for: Teams needing strong communication, procedure-heavy workflows, quick mobile collaboration
At a Glance
| Infodeck | MaintainX | |
|---|---|---|
| Founded | 2022 | 2018 |
| Headquarters | Singapore | San Francisco, California, USA |
| Focus | IoT-first CMMS with smart workflows | Mobile-first with team communication |
| IoT Support | Native LoRaWAN, AWS IoT, webhooks | Limited third-party integrations |
| Best For | Sensor-driven predictive maintenance | Procedure-heavy, communication-focused teams |
| Deployment | Cloud-native SaaS | Cloud-based (SaaS) |
Work Order Management
Work Order Capabilities
Compare how each platform handles maintenance task management
| Feature | Infodeck | MaintainX |
|---|---|---|
| Create work orders | ✅ | ✅ |
| Assign to users/teams | ✅ | ✅ |
| Priority levels | ✅ | ✅ |
| Due dates & SLA | ✅ | ✅ |
| Recurring schedules | ✅ | ✅ |
| Auto-create from sensor data | ✅ | ❌ |
| Condition-based triggers | ✅ | ❌ |
| In-app chat on work orders | Basic | ✅ Strong |
| Procedure attachments | ✅ | ✅ |
Winner: Depends on needs
MaintainX excels at team communication with strong chat features. Infodeck wins for automated work order creation from IoT sensor conditions.
Asset Management
Asset Tracking Features
Managing equipment, maintenance history, and connected devices
| Feature | Infodeck | MaintainX |
|---|---|---|
| Asset registry | ✅ | ✅ |
| Asset hierarchy | ✅ | ✅ |
| Maintenance history | ✅ | ✅ |
| QR code scanning | ✅ | ✅ |
| Custom fields | ✅ | ✅ |
| Real-time sensor data on assets | ✅ | ❌ |
| IoT device linking | ✅ Native | Limited |
| Parts inventory | ✅ | ✅ |
| Meter readings | ✅ | ✅ |
Winner: Infodeck
Both handle standard asset management well. Infodeck's ability to display live sensor data directly on asset pages is a significant advantage.
IoT & Sensor Integration
IoT Capabilities
The biggest differentiator between platforms
| Feature | Infodeck | MaintainX |
|---|---|---|
| Native IoT support | ✅ | ❌ |
| LoRaWAN integration | ✅ (ChirpStack, TTN, Loriot) | ❌ |
| AWS IoT integration | ✅ | ❌ |
| Webhook integrations | ✅ | Limited |
| Real-time sensor dashboards | ✅ | ❌ |
| Threshold alerts | ✅ | ❌ |
| Condition-based work orders | ✅ | ❌ |
| Temperature monitoring | ✅ Native | Requires third-party |
| Vibration monitoring | ✅ Native | Requires third-party |
| Energy monitoring | ✅ Native | Requires third-party |
Winner: Infodeck
Infodeck is built for IoT from the ground up. MaintainX lacks native sensor capabilities, making Infodeck the clear choice for connected facilities.
Procedures & SOPs
Standard Operating Procedures
Creating and managing maintenance procedures
| Feature | Infodeck | MaintainX |
|---|---|---|
| Digital forms/checklists | ✅ | ✅ |
| Procedure library | ✅ | ✅ Strong |
| Nested procedures | ✅ | ✅ |
| Conditional logic | ✅ | ✅ |
| Photo/signature capture | ✅ | ✅ |
| Procedure versioning | ✅ | ✅ |
| Procedure templates | ✅ | ✅ Strong |
| Compliance tracking | ✅ | ✅ |
Winner: Tie
MaintainX has a reputation for strong procedure management, but Infodeck's forms system is equally capable with additional IoT triggers.
Communication & Collaboration
Team Communication
How teams collaborate within each platform
| Feature | Infodeck | MaintainX |
|---|---|---|
| Work order comments | ✅ | ✅ |
| In-app team chat | ❌ | ✅ |
| Direct messaging | ❌ | ✅ |
| Push notifications | ✅ | ✅ |
| Email notifications | ✅ | ✅ |
| SMS notifications | ✅ | ✅ |
| WhatsApp notifications | ✅ | ❌ |
| @mentions | ✅ | ✅ |
| Group channels | ❌ | ✅ |
Winner: MaintainX
MaintainX has superior in-app communication with chat features. Infodeck focuses on automated notifications rather than manual chat.
Smart Workflows & Automation
Automation Capabilities
How each platform automates maintenance processes
| Feature | Infodeck | MaintainX |
|---|---|---|
| Automated notifications | ✅ | ✅ |
| Sensor-triggered workflows | ✅ | ❌ |
| Condition-based actions | ✅ | ❌ |
| Work order templates | ✅ | ✅ |
| Recurring task automation | ✅ | ✅ |
| Multi-action workflows | ✅ | Basic |
| API webhooks | ✅ | ✅ |
| Zapier integration | ❌ | ✅ |
Winner: Infodeck
Infodeck's smart workflows can monitor sensor data and trigger actions automatically. MaintainX automation is limited to time-based rules.
Mobile Experience
| Feature | Infodeck | MaintainX |
|---|---|---|
| iOS app | ✅ | ✅ |
| Android app | ✅ | ✅ |
| Offline mode | ✅ | ✅ |
| Push notifications | ✅ | ✅ |
| Barcode/QR scanning | ✅ | ✅ |
| Photo attachments | ✅ | ✅ |
| In-app messaging | ❌ | ✅ |
| Voice notes | ❌ | ✅ |
Winner: MaintainX
MaintainX offers more communication features on mobile. Both have excellent core functionality.
Pricing Comparison
Infodeck Pricing
Lite — Small teams getting started
Basic — Growing organizations
Professional — Teams needing API access
Enterprise — Large organizations with IoT features
IoT features included in Professional and Enterprise plans.
MaintainX Pricing
Basic — Free (limited features)
Essential — ~$16/user/mo
Premium — ~$49/user/mo
Enterprise — Custom pricing
No native IoT features in any tier.
Ideal Use Cases
Choose Infodeck If:
• IoT is important — You have or plan to deploy sensors
• Predictive maintenance — Catch problems before failures
• Automated workflows — Sensor-triggered actions
• Smart buildings — Connected HVAC, energy, environment
• Manufacturing — Equipment uptime is critical
• Cold chain — Temperature monitoring required
Choose MaintainX If:
• Team communication — In-app chat is essential
• Procedure-heavy — Complex SOPs and checklists
• Budget-conscious — Free tier available
• Quick deployment — Get started immediately
• No IoT needs — Standard time-based maintenance
The Bottom Line
Summary
Infodeck is the better choice for organizations that need IoT sensor integration, predictive maintenance, and automated workflows based on real equipment data.
MaintainX is better for teams that prioritize in-app communication, have procedure-heavy workflows, or need a free tier to get started.
Frequently Asked Questions
Can I import my MaintainX data into Infodeck?
Yes, you can export your MaintainX data to CSV and import it into Infodeck. Our support team can assist with data migration for larger accounts.
Does Infodeck have in-app chat like MaintainX?
Infodeck focuses on automated notifications (email, SMS, WhatsApp, push) rather than in-app chat. Work order comments allow collaboration, but there's no direct messaging feature.
Which platform is better for predictive maintenance?
Infodeck is significantly better for predictive maintenance due to its native IoT integration. You can set threshold alerts and automatically create work orders when sensor conditions change.
Is MaintainX free?
MaintainX offers a free Basic tier with limited features. Infodeck offers a free trial to evaluate all features before committing.
Ready to Try Infodeck?
Have questions about switching from MaintainX? Contact our team for migration assistance.