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How to Register an Asset

How to Register an Asset

Add new equipment, devices, or IoT sensors to your Infodeck asset inventory.

Quick Summary

Click Create Asset, select an asset type, choose a location, fill in details, then click Create.

Before You Begin​

Requirements
  • You must have assets:create permission
  • At least one Asset Type must exist
  • At least one Location must exist

Step-by-Step Guide​

Step 1: Open the Asset Form​

  1. From the left sidebar, click Asset
  2. Click the Create Asset button (blue button with + icon) in the top right

Step 2: Select Asset Type​

  1. Click the Asset Type dropdown
  2. Choose the type that matches your equipment
  3. If you need a new type, click Create Asset Type to add one
tip

Asset type determines whether this is a Physical Asset or an IoT Device. IoT devices will show additional fields for UUID and integration service.

Step 3: Choose Location​

  1. Click the Location dropdown
  2. Select where this asset is located
  3. If the location doesn't exist, click Create Location to add it

Step 4: Enter Asset Information​

Fill in the basic details:

FieldRequiredDescription
NameYesDescriptive name (max 800 characters)
DescriptionNoAdditional details about the asset
ThumbnailNoUpload a photo (max 10 MB)

Step 5: Add Equipment Details (Optional)​

FieldDescription
Serial NumberManufacturer's serial number
ModelEquipment model name/number
ManufacturerEquipment manufacturer
YearYear of manufacture
Purchase CostOriginal purchase price
Purchase DateWhen the equipment was acquired
Warranty End DateWhen warranty coverage expires

To associate this asset with another:

  1. Click the Associated to dropdown
  2. Search for and select related assets
  3. This creates a parent-child relationship visible in asset details

Step 7: Upload Attachments (Optional)​

Add supporting documents:

  1. Click Upload in the Files section
  2. Select files (manuals, certificates, photos)
  3. Files are stored and accessible from the asset profile

Step 8: Create the Asset​

  1. Review all entered information
  2. Click the Create button
  3. The asset is added to your inventory
Success

You'll see "Asset created successfully" and the new asset appears in your list.

IoT Device Registration​

For IoT-connected devices, additional fields appear:

FieldRequiredDescription
UUIDYesDevice identifier (3-90 alphanumeric characters)
Integration ServiceYesThe IoT platform managing this device
Active TimeoutNoMinutes of inactivity before marking device inactive (min 10 minutes)
Finding Your Device UUID

The UUID is typically found on the device label, in the manufacturer documentation, or in your LoRaWAN network server console. It may be called "Device EUI" or "DevEUI".

Field Reference​

Required Fields​

FieldValidationNotes
NameMax 800 charactersBe specific: "HVAC Unit - Floor 3 East"
Asset TypeMust selectDetermines physical vs IoT
LocationMust selectWhere the asset is installed

IoT-Specific Fields​

FieldValidationNotes
UUID3-90 chars, alphanumeric onlyDevice identifier
Integration ServiceMust select for IoTNetwork server connection
Active TimeoutMin 10 minutes, integerOptional connectivity check

Real-World Examples​

Example 1: Register an HVAC Unit​

Situation: You need to add a new air conditioning unit installed in the conference room.

Solution:

  1. Click Create Asset
  2. Asset Type: Select "HVAC Unit" (or create if not exists)
  3. Location: Select "Building A > Floor 2 > Conference Room 101"
  4. Name: AC Unit - Conference Room 101
  5. Model: Carrier 24ACC636A003
  6. Manufacturer: Carrier
  7. Serial Number: 3219ABC456
  8. Purchase Date: Today's date
  9. Warranty End Date: 2 years from purchase
  10. Upload the installation certificate
  11. Click Create

Result: The HVAC unit is now tracked in Infodeck. You can create work orders against it and track its maintenance history.

Example 2: Register a Temperature Sensor​

Situation: You've installed a new LoRaWAN temperature sensor in the server room.

Solution:

  1. Click Create Asset
  2. Asset Type: Select "Temperature Sensor" (must be IoT-enabled type)
  3. Location: Select "Data Center > Server Room A"
  4. Name: Temp Sensor - Server Room A
  5. UUID: A81758FFFE0ABCDE (from device label)
  6. Integration Service: Select your LoRaWAN network server
  7. Active Timeout: 30 minutes (alerts if no data for 30 min)
  8. Click Create

Result: The sensor starts appearing in your IoT dashboard. You can view real-time temperature data and set up alerts for when values exceed thresholds.

Example 3: Register Equipment with Full Documentation​

Situation: You're registering a new elevator for compliance tracking.

Solution:

  1. Click Create Asset
  2. Asset Type: Select "Elevator"
  3. Location: Select "Building A > Elevator Shaft 1"
  4. Name: Elevator #1 - Main Lobby
  5. Description: "8-person passenger elevator serving floors G-10"
  6. Model: KONE EcoSpace
  7. Manufacturer: KONE
  8. Year: 2024
  9. Serial Number: KN-2024-00123
  10. Purchase Cost: $85,000
  11. Warranty End Date: December 2029
  12. Upload:
    • Installation certificate
    • Maintenance manual
    • Safety inspection report
  13. Click Create

Result: Complete elevator documentation is centralized. Compliance officers can access all certificates, and maintenance teams know the equipment specifications.

Bulk Asset Creation​

For adding many assets at once, consider:

  • Creating assets from the location page (location is pre-filled)
  • Using the API for programmatic imports
  • Contact support for CSV import assistance

Need help? Contact Infodeck Support

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